Mobility grant of the Estonian Doctoral School for doctoral researchers of Humanities and Arts

Doctoral researchers of the University of Tartu Faculty of Arts and Humanities can apply for the grant if their supervisor is not the holder of a research grant and the doctoral researcher is not included in the grant as a research staff member, which allows them to cover costs related to participation in conferences or other study and research-related activities.

Those researchers who have no other possibilities for travel support are preferred.

Doctoral researchers from the Faculty of Arts and Humanities whose doctoral studies have not been suspended may apply for a grant.

Visits eligible for application:

• participation in conferences with an oral presentation;
• participation in conferences with a poster presentation.

The grant consists of travel and subsistence allowances and, if necessary, participation fee support. The travel and subsistence allowance is calculated based on the unit prices used in the Kristjan Jaak programme.

The travel costs will be covered by a travel allowance, including all the expenses related to the journey, local transport, travel insurance, etc. The distance will be calculated using the European Commission's online calculator.

The maximum amount of the grant is 2,000 euros per short-term mobility. If the calculation based on unit costs exceeds this amount, the maximum amount will be paid, and the remaining costs will have to be covered by another source or the doctoral candidate's resources. To cover ineligible costs, please contact the supervisor and/or the head of the department.

To apply for the mobility grant, the doctoral candidate must:

• submit an application, via Working Environment of Academic Mobility (to log in, use your UT username);
• submit a confirmation letter about the acceptance of the presentation if the aim is to participate in a conference with a presentation;
• submit a confirmation of the host institution if the aim is to participate in a course, seminar, or other activities (e.g. registration confirmation, letter of invitation, etc.);
• submit a confirmation about the amount of the participation fee in case of a request for reimbursement.

NB UT staff member! The application is also part of the travel order. Please enter the digital travel workflow through the Working Environment of Academic Mobility! The predictable costs must be visible in the travel order comments section. The financial source holder is Riho Altnurme, financial source NHVHV24187.

The Faculty of Arts and Humanities doctoral studies council assesses the applications.

Applications will be evaluated based on the following criteria:

• the applicant is a doctoral researcher at the University of Tartu Faculty of Arts and Humanities;
• the applicant has not received a mobility grant from a doctoral school in the current calendar year;
• the application has been correctly prepared;
• the purpose of the trip is clear, and the destination and the tasks are suitable. The link between the trip and the substantive needs and completion of the doctoral thesis is strong;
• the duration and budget of the application are well thought out and reasonable;
• the supervisor has approved the application;
• the supervisor is not a research grant holder, and the doctoral researcher is not included in the grant as a research staff member.

• A signed activity report must be submitted to the senior specialist ([email protected]) of the Doctoral Centre of Humanities on the Doctoral School form;
• a business travel report must be completed by the junior research fellow;
• a doctoral researcher without a university employment contract must submit an expense report;
• documents certifying the payment of the participation fee (invoice, payment confirmation) must be attached to the business travel report or cost report,
• the programme of the event, and an official letter of confirmation from the organiser stating the date and time of the event must be attached to the business travel or cost report.

A sentence must be added to the activity report or business travel report: "The business travel/study visit is in accordance with the University of Tartu project "Cooperation between universities to promote doctoral studies" (2021-2027.4.04.24-0003) and with goals and action plan of the project.”

If the doctoral researcher participates in the event with a presentation or poster presentation, these must comply with the notification requirements. In case of non-compliance with the notification requirements, mobility costs from the Estonian Doctoral School are not eligible. A logo must be placed on the opening page of the presentation or poster; see instructions for use, logo files (EST, ENG).