Mobility grant for doctoral researchers of the Faculty of Arts and Humanities

Visits eligible for application:  

• participation in conferences with a (poster)presentation; 
• research in libraries, archives, and research centres; participation in fieldwork; 
• participation in training related to the research and events for graduate students (e.g. summer schools); 
• other visits directly related to the student's research. 

Doctoral researchers and external researchers of the Faculty of Arts and Humanities of the University of Tartu can apply for the grant if their supervisor is not the holder of a research grant, which allows them to cover costs related to participation in conferences or other study and research-related activities. 

Costs that can be covered: 

• travel expenses: flight, bus, train, etc.; 
• insurance and visa expenses; 
• accommodation; 
• participation fees; 
• daily allowance (if the doctoral student is a University of Tartu staff member). 

The Centre for Doctoral Studies can only pay daily allowances if the doctoral researcher is a University of Tartu staff member.

Applications can be submitted via Working Environment of Academic Mobility (to log in, use your UT username and password). 

The mobility grant may not cover all the expenses related to mobility and requires, if needed, a co-funding from the respective department. Consent on the co-funding from the unit must be obtained before applying. The doctoral researcher, his/her supervisor and the department representative must approve the application.

If a presentation is held at the conference, a confirmation of acceptance of the presentation must be attached to the application. 

NB! UT staff member! The application is also a part of the travel order. Please make the travel order in the Working Environment of Academic Mobility! The predictable costs must be visible in the travel orded comments section. The financial account houlder is Riho Altnurme, financial source PHVHVARENG15.

A doctoral researcher can get support no more than one time. 

The maximum grant is 1500 euros per visit. 

The mobility grant is based on actual expenses: 

1) the expenses paid by the grant receiver are covered based on the travel report/expense report. 

and/or 

2) the grant is paid according to invoices for services (addressed to the University of Tartu). Travel services must be ordered using the University of Tartu public procurement. See detailed information on the intranet. 

If the mobility application is accepted, documents about the predictable costs must be sent to the program coordinator (booking confirmation, flight ticket invoice, etc.) within three weeks. 

The Faculty of Arts and Humanities doctoral studies council assesses the applications. The application deadlines are 03.03.2023, 31.03.2023, 30.04.2023, and 31.05.2023. The application must be submitted before the travel, and it takes up to one month to make a decision.  

The following criteria are considered when assessing the applications:

• the applicant is a doctoral student, junior research fellow, or external student of the Faculty of Arts and Humanities at the University of Tartu; 
• the application has been filled out correctly and approved by the necessary parties; 
• the aim of the visit is precise, the destination and work tasks are suitable, and the connection with the essential needs of the research and its completion is substantial; 
• the budget of the application is well-considered and reasonable; 
• does the event have a measure to support its young researchers (travel grant), which would allow covering the costs; 
• if the number of applications is high, the doctoral student’s earlier mobility applications (DoRa, etc.) are considered. 

All expense documents must be submitted within five working days after the travel: 

• expense documents; 
• final program (if not submitted with the application). 

NB! UT staff member! All expense documents related to the travel must be submitted to the travel report in the travel workflow.