Author:
Andrea Piacquadio

Mobility grant for doctoral students of the Faculty of Arts and Humanities

The Centre for Doctoral Studies in Humanities offers grants for short-term mobility to doctoral students. The centre mainly supports participation in research-related international conferences that take place abroad. In addition, applications for participation in international conferences in Estonia or other study and research-related activities (seminars, courses, research in libraries, participation in fieldwork, etc.) are accepted. 

A short-term visit lasts up to 15 calendar days (including travel time to the destination and back). The visit can include one day before and one day after the event. The necessity of a more extended stay must be substantiated and certified. 

Visits eligible for application:  

  • participation in conferences with a (poster)presentation
  • research in libraries, archives, and research centres; participation in fieldwork; 
  • participation in training related to the research and events for graduate students (f.ex. summer schools); 
  • other visits directly related to the student's research. 

Doctoral students and external students of the Faculty of Arts and Humanities of the University of Tartu can apply for the grant if their supervisor is not the holder of a research grant, which allows them to cover costs related to participation in conferences or other study and research-related activities. 

Costs that can be covered: 

  • travel expenses: flight, bus, train, etc.; 
  • insurance and visa expenses; 
  • accommodation; 
  • participation fees; 
  • daily allowance (if the doctoral student is a University of Tartu staff member). 

The Centre for Doctoral Studies can only pay daily allowances if the doctoral student is a University of Tartu staff member.

 

Applications can be submitted via Working Environment of Academic Mobility (to log in, use your UT username and password). 

The mobility grant may not cover all the expenses related to mobility and requires if needed, a co-funding from the respective department. Consent on the co-funding from the unit must be obtained before applying. The doctoral student, his/her supervisor and the department representative must approve the application.

If a presentation is held at the conference, a confirmation of acceptance of the presentation must be attached to the application. 

NB! UT staff member! The application is also a part of the travel order. Please make the travel order in the Working Environment of Academic Mobility! The predictable costs must be visible in the travel orded comments section. The financial account houlder is Riho Altnurme, financial source PHVHVARENG15.

A doctoral student can get support no more than one time. 

The maximum grant is 1500 euros per visit. 

The mobility grant is based on actual expenses: 

1) the expenses paid by the grant receiver are covered based on the travel report/expense report. 

and/or 

2) the grant is paid according to invoices for services (addressed to the University of Tartu). Travel services must be ordered using the University of Tartu public procurement. See detailed information on the intranet

If the mobility application is accepted, documents about the predictable costs must be sent to the program coordinator (booking confirmation, flight ticket invoice, etc.) within three weeks

The Faculty of Arts and Humanities doctoral studies council assesses the applications. The application deadlines are 03.03.2023, 31.03.2023, 30.04.2023, and 31.05.2023. The application must be submitted before the travel, and it takes up to one month to make a decision.  

The following criteria are considered when assessing the applications:

  • the applicant is a doctoral student, junior research fellow, or external student of the Faculty of Arts and Humanities at the University of Tartu; 
  • the application has been filled out correctly and approved by the necessary parties; 
  • the aim of the visit is precise, the destination and work tasks are suitable, and the connection with the essential needs of the research and its completion is substantial; 
  • the budget of the application is well-considered and reasonable; 
  • does the event have a measure to support its young researchers (travel grant), which would allow covering the costs; 
  • if the number of applications is high, the doctoral student’s earlier mobility applications (DoRa, etc.) are considered. 

All expense documents must be submitted within five working days after the travel: 

  • expense documents; 
  • final program (if not submitted with the application). 

NB! UT staff member! All expense documents related to the travel must be submitted to the travel report in the travel workflow.

Lii Lang
Faculty of Arts and Humanities
Dean's Office, Faculty of Arts and Humanities
Senior Specialist for Doctoral Studies and Projects 0.7 p
Jakobi 2-119
+372 737 5346
Lii Lang
Faculty of Arts and Humanities
Dean's Office, Faculty of Arts and Humanities
Senior Specialist for Doctoral Studies and Projects 0.7 p
Jakobi 2-119
+372 737 5346
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