Estonian Doctoral School for Humanities and Arts supports short-term international mobility for doctoral research. Primarily, it supports participation in research-related international conferences with an oral or poster presentation. If possible, applications for other study and research-related activities (seminars, courses, research in libraries, etc.) are accepted, but only if there is a hosting institution and a confirmation letter from the host.
Short-term mobility lasts up to 30 calendar days (including travel time to and from the destination of the secondment). A doctoral candidate is eligible for a doctoral school mobility grant once a calendar year. The maximum amount per grant can be up to 2000 euros. Funding is available for trips from both Estonia and abroad.
Application deadlines for the year 2025 are 28.02.2025, 31.05.2025, 31.08.2025.
The budget for the 2025 is 24 656 euros.
Doctoral candidates of the Faculty of Arts and Humanities of the University of Tartu can apply for the grant if their supervisor is not the holder of a research grant and the doctoral candidate is not included in the grant as a research staff member, which allows them to cover costs related to participation in conferences or other study and research-related activities.
Those candidates who have no other possibilities for travel support are preferred.
Doctoral candidates from the Faculty of Arts and Humanities whose doctoral studies have not been suspended may apply for a grant.
Visits eligible for application:
The grant consists of travel and subsistence allowances and, if necessary, participation fee support. The travel and subsistence allowance is calculated based on the unit prices used in the Kristjan Jaak programme.
The travel costs will be covered by a travel allowance, including all the costs related to the journey, local transport, travel insurance, etc. The distance will be calculated using the European Commission's online calculator.
Grant per round trip | Distance from city to city |
---|---|
70 euros | 1–99 km |
180 euros | 100–499 km |
275 euros | 500–1999 km |
360 euros | 2000–2999 km |
530 euros | 3000–3999 km |
820 euros | 4000–7999 km |
1500 euros | 8000 or more km |
The subsistence allowance covers the accommodation and daily allowance and it will be paid only for the event duration and not for additional travelling days.
Grant per one night | Duration of mobility |
---|---|
120 euros | 1–14 days |
80 euros | 15–30 days |
The participation fee is covered based on expense documents. An expense document must be submitted, a document proving the amount of the participation fee, and if the participation fee has already been paid, a payment order must be provided as well.
The Estonian Doctoral School will not compensate costs of conferences´ social events, lunches/dinners, membership fees and excursions (except for excursions related to a doctoral student´s research topic) specifically mentioned in the attendance fee.
The maximum amount of the grant is 2000 euros per short-term mobility. If the calculation based on unit costs exceeds this amount, the maximum amount will be paid, and the remaining costs will have to be covered by another source or the doctoral candidate's resources. To cover ineligible costs, please contact the supervisor and/or the head of the department.
To apply for the mobility grant, the doctoral candidate must:
NB UT staff member! The application is also part of the travel order. Please enter the digital travel workflow through the Working Environment of Academic Mobility! The predictable costs must be visible in the travel order comments section. The financial source holder is Riho Altnurme, financial source NHVHV24187.
The Faculty of Arts and Humanities doctoral studies council assesses the applications.
Applications will be evaluated based on the following criteria:
A sentence must be added to the activity report or secondment report: "The secondment/study visit is in accordance with the University of Tartu project "Cooperation between universities to promote doctoral studies" (2021-2027.4.04.24-0003) and with goals and action plan of the project.”
If the doctoral student participates in the event with a presentation or poster presentation, these must comply with the notification requirements. In case of non-compliance with the notification requirements, mobility costs from the Estonian Doctoral School are not eligible. A logo must be placed on the opening page of the presentation or poster; see instructions for use, logo files (EST, ENG).
Project "Cooperation between universities to promote doctoral studies" (2021-2027.4.04.24-0003) is co-funded by the European Union.