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Organisation of doctoral studies at the faculty

Doctoral studies and the University of Tartu are regulated by the Regulations for Doctoral Studies, which include general requirements for supervision, individual planning, assessment and application for a doctoral degree. It is recommended that doctoral students get acquainted with good practices of the University of Tartu, especially good practices of doctoral studies.

Learn more about the regulations and documents regulating doctoral studies at the University of Tartu

This page provides the most relevant guidelines and information relevant for your studies. You can find our more about what is the purpose of the individual plan, how your progress is assessed, as well as what you need to know about the defence procedure.

Progress review procedure at the faculty

Supervision diary

Individual plan

Individual plan

The individual plan is the study and research plan of a doctoral student and an external doctoral student (RDS, clause 32).

During the progress review the review committee assesses the doctoral student’s / external doctoral student’s academic progress in doctoral studies and research and completion of the individual plan (RDS, clause 39). Depending on the volume of completing the individual plan

(1) gets either a positive or negative assessment, and
(2) will attend full-time or part-time study.

All activities taken into consideration at the progress review must be related to the doctoral student’s doctoral thesis.

The doctoral student compiles the individual plan in cooperation with their supervisor (RDS, clause 33). Good practice of doctoral studies recommends that the supervisor monitors the deadlines of activities set out in the individual plan and, if necessary, advises to adjust the individual plan (Good Practice of Doctoral Studies, clause 9.18).

During the progress review, the review committee gives the doctoral student oral recommendations for completing and improving the individual plan (RDS, clause 55).

The individual plan is a central document in doctoral studies. The individual plan consists of several parts:

  1. after the doctoral student has been matriculated, the individual plan is compiled for the whole period of doctoral studies; this is a general plan of action;
  2. together with the progress report, the doctoral student submits the individual plan for the next semester/academic year; this is a more detailed action plan.
  • The individual plan must meet the requirements set in the Procedure of Doctoral Students’ Progress Review. When compiling the individual plan, consider how your research during the academic year is assessed at the progress review. When less research has been (planned and) done than the Procedure of Doctoral Students’ Progress Review requires, the doctoral student will not get the full number of credit points for research.

 

  • Your individual plan is your plan of action – consider carefully which activities you plan for the next semester/academic year;
    • how the courses and research-related tasks contribute to your development within four years.
    • Plan enough activities for the semester to get a positive assessment but try to avoid overexertion and potential burnout.
    • Consult your supervisor and, if necessary, the programme director. Particularly at the beginning of your studies, they can help you decide how to combine studies and research and how to divide your workload.

 

  • The individual plan is an instrument in time management – four years is a long period of time and the individual plan enables you to divide it into different work phases and set yourself realistic deadlines. At the same time, it is essential to consider the progress of your studies as a whole, relying on the Procedure of Doctoral Students’ Progress Review and the individual plan that has been compiled after matriculation for the whole period of study. Because of the length of doctoral studies, skilful and consistent time management is essential. Skilful time management is centred on dividing larger work tasks into smaller parts and setting concrete deadlines for them. To remember the deadlines, enter them into a calendar that you use daily.
     
  • The individual plan forms the basis for the progress report – the doctoral student has to compare these two documents, and the review committee does the same. If the doctoral student’s activities do not correspond to the individual plan, this has to be explained and substantiated in the progress report. Research is generally not a linear process, rather developing in a spiralling manner. Therefore, it may be necessary to change, adjust or supplement the initial research plan.
     
  • The individual plan and the progress reports record the doctoral student’s development during the studies. Compile them in a way that they are of use to you later on, for writing different overviews or summaries.

I. Study: subjects (ECTS), including teaching duties assumed as part of PhD study, separate subjects taken at other universities.

The core of doctoral studies is research, and this should be done consistently throughout the years of doctoral studies (including in the first year). Courses that support research should also be divided over several years. At the same time, it is not advisable to leave the courses for the last year when you should concentrate on finishing and editing your doctoral thesis.

Teaching duties refer here to the course "Teaching practice in higher education" which is related to your speciality.

II. Research: research work, conference presentations presented, seminars attended, work published, etc; results of the work done and volume in credit points.  

A detailed research plan including a timetable of activities, description of the research problem, the reasons for engaging in the research project, the preliminary hypotheses and a list of references must be annexed to the individual plan.

The detailed plan of research is submitted after matriculation together with the individual plan for the whole period of study. Here, it is appropriate to present an approximately 5-page project of the doctoral thesis that meets all the requirements mentioned above. In the following individual plans, only the changes related to research are specified in the corresponding section of the individual plan.

In doctoral studies you need to focus on writing research papers and publishing research results. See how the Faculty’s Procedure of Doctoral Students’ Progress Review describes the assessment of the doctoral student’s research according to academic years.

The review committee assesses the doctoral student’s research in credit points. The optimum (recommended) volume of credit points for research per one academic year is 40 ECTS, the standard volume for two studied semesters (studies and research combined) is 60 ECTS in total.  

Note that no more than 10 ECTS per academic year are given at the progress review for attending conferences and seminars (including events of graduate schools) (Procedure..., clause 3.3). Consider carefully which events are most essential to attend for the advancement of your research; if necessary, consult your supervisor.

III. Other tasks and infrastructure use related to PhD study: information concerning the carrying out of grants and research themes and joint study projects, etc.

Here report the research projects which you are officially involved in as a research staff, and which are related to your doctoral studies. Specify the tasks related to the project and their connection with your doctoral thesis.

IV. Other: teaching duties, supervising, participation in the research field related commissions and projects within and outside of the university, etc.

Here report all the activities that are not directly related to research (and neither to studies in section I), e.g.

1) participation in projects that are not related to your research (including, e.g., popularisation of research);
2) supervising and reviewing;
3) (co-)organising events;
4) participation in decision-making bodies and attendance of their meetings.

Note that no more than 6 ECTS per academic year are given for other activities (sections III and IV) at the progress review (Procedure..., clause 3.4). This means that the volume of these activities should be carefully planned together with the supervisor and, if necessary, reduced.

Form of the individual plan is used:

  • by the doctoral student after matriculation for submitting the individual plan for the whole period of doctoral studies and for the first semester of doctoral studies.
  • by the external student for submitting the draft individual plan together with the application for receiving the status of an external student.
  • by the external student for submitting the individual plan for the period of being an external student.

Annex: a revised plan of research and study for the next year (at the end of the progress report form) is used: 

  • by the doctoral student and external doctoral student before the progress review for submitting the individual plan for the next semester/academic year. The formulation of the annex is free, but we recommend to follow the sections given in the form of the individual plan as those correspond to the structure of the progress report.

Note that the time for compiling the individual plan is relatively short. Use this time intensely and make a timely appointment with your supervisor (and, if necessary, with the programme director) for discussing your individual plan.

1st-year doctoral student after matriculation:

  • The doctoral student must compile the individual plan for the whole period of study and a more detailed plan for the first semester and enter it into the Study Information System within two weeks after matriculation (RDS, clause 35).

1st-year doctoral student before the first progress review:

  • Together with the progress report and other documents required by the Procedure of Doctoral Students’ Progress Review, the doctoral student has to submit the individual plan for the next review period (see the annex at the end of the progress review form). The documents must be entered into the Study Information System at least 8 working days before the progress review date. (RDS, clauses 49, 50, Procedure..., clauses 7.1, 7.2

The doctoral student of the 2nd academic year and onwards:

  • Together with the progress review and other documents required by the Procedure of Doctoral Students’ Progress Review, the doctoral student has to submit the individual plan for the next review period (see the annex at the end of the progress review form). The documents must be entered into the Study Information System at least 8 working days before the progress review date. (RDS, clauses 49, 50, Procedure..., clauses 7.1, 7.2)

The external doctoral student:

  • To receive the status of an external student in a doctoral curriculum, an application and, together with it, the draft individual plan have to be submitted. The individual plan has to be compiled for a semester or an academic year, depending on the period for which the status of the external student is applied (RDS, clause 17). The external student compiles the individual plan for the period of being an external student and enters it in the Study Information System within two weeks after registration as an external student (RDS, clause 36). 

  • Together with the progress review and other documents required by the Procedure of Doctoral Students’ Progress Review, the external doctoral student has to submit the individual plan for the next review period (see the annex at the end of the progress review form). The documents must be entered into the Study Information System at least 8 working days before the progress review date (RDS, clauses 49, 50, Procedure..., clause 7.1, 7.2).

Supervision diary

One of the preconditions for successful doctoral studies is functioning cooperation between the doctoral student and the supervisor. It is regulated by the agreement of doctoral studies concluded at the beginning of doctoral studies and monitored by the review committee at the progress review. (Good practice of doctoral studies, clause I, 4-5; Procedure of doctoral students’ progress review, clause 2.1).

At the Faculty of Arts and Humanities, the cooperation between the supervisor and the doctoral student is reflected in the supervision diary, which is a part of the progress report (Procedure..., clauses 7.2, 7.3).

  • The supervision diary helps to plan at least two supervision appointments per semester – the fixed appointment schedule enables the doctoral student to better plan his/her activities and prevent the feeling of being left alone in their research. Regular appointments with the supervisor are a mainstay of progress in doctoral studies, as they prevent the cumulation of problems.
     
  • The requirement for describing the doctoral student’s work tasks and progress with the doctoral thesis helps both the doctoral student and the supervisor to consider and formulate different work stages and relevant discussion topics in a thorough manner.
     
  • The supervision diary is a memory document for both the doctoral student and the supervisor. It helps to recall the earlier supervision appointments and the work tasks agreed upon. The supervision diary as a whole documents the doctoral student’s development and enables him/her to reflect on the shortcomings experienced during research and the themes discussed. After or during the supervision appointment, the filled supervision diary should be shared with the supervisor without delay.
     
  •  Based on the supervision diary, the review committee and the programme director get a better overview of the doctoral student’s progress and plan of action and the functioning of the cooperation with the supervisor.

The supervision diary is part of the progress report. Together with other compulsory documents of the report, at least two entries into the supervision diary per studied semester must be submitted.

At least eight working days before the date of the progress review, the doctoral student submits to the review committee the report on fulfilling the individual study plan signed by the student and the supervisor(s), entries of the supervision diary confirmed by the supervisor(s), manuscript(s) of the completed article(s) and/or chapter(s) of the monograph and the individual plan for the next review period, and enters them in the Study Information System (Procedure..., clause 7.1, 7.2).

The supervision diary consists of summaries of supervision appointments.

Entry form of the supervision diary.

Individual supervision appointments must take place at least twice a semester.

  • If the doctoral student and supervisor stay in different countries for longer periods, appointments can be arranged as video calls.
  • If the doctoral student meets the external supervisor, s/he must coordinate the summary of the supervision appointment with his/her main supervisor.

The form of the summary of the supervision appointment is filled by the doctoral student.

The supervisor’s contribution is necessary for filling the box “Supervisor's comment on the progress of the doctoral thesis”.

If there are more than two supervision appointments per semester, entries need not be submitted about all of them; documentation of two most essential appointments will suffice.

Before the supervision appointment, the doctoral student describes the activities since the previous appointment with the supervisor and specifies the topics that s/he wants to discuss at the appointment. The doctoral student sends the prefilled form to the supervisor three working days before the appointment at the latest.

During the appointment or immediately after it, the topics discussed at the appointment have to be described, supervisor's comment on the progress of the doctoral thesis has to be added, the next tasks and deadlines of the doctoral student planned and the date fixed for the next appointment.

The doctoral student signs the summary of the supervision appointment within 7 days after the appointment. The signature can be either on paper or digital.

The supervisor confirms the summary with his/her signature or written comment.

Progress review

Progress Review Procedure

At the progress review the review committee assesses the doctoral student's progress in research and studies based on their curriculum and fulfilment of the individual plan.

All activities taken into consideration at the progress review must be related to the doctoral student's doctoral thesis. The main purpose is to assess the progress of the doctoral thesis.

Learn more

The progress report is written by the doctoral student and confirmed by his/her supervisor. Good Practice of Doctoral Studies recommends the supervisor to support the doctoral student in preparation for the progress review (Good Practice of Doctoral Studies, clause 9.18).

The doctoral student / external doctoral student submits the following documents to the review committee at least 8 working days before the progress review date:

1. the progress report with his/her own and the supervisor’s (supervisors’) signatures,

A. Doctoral student's progress review
B. External PhD student's progress review

2. entries into the supervision diary which have been confirmed by the supervisor(s),
3. manuscripts of completed article(s) and/or chapter(s) of a monograph,
4. the individual plan for the next review period (RDS, clauses 49, 50, Procedure..., clause 7.1, 7.2).

Before submitting your documents, make sure that:

  • the files (incl. within the container) have correct titles:
    • Report­_[surname]_[month]_[year],
    • Supervision diary_[surname]_[date of appointment];
       
  • all files are in pdf-format;
     
  • if your documents are on paper, you need to scan the documents (progress report, supervision diary entries) and upload them into SIS as one pdf document. Uploaded file has a correct title: [first name]_[surname]_[month]_[year];
     
  • if you are signing your report digitally, your progress report and supervision diary entries have to be digitally signed in one container. The container has a correct title: [first name]_[surname]_[month]_[year].
    • More information about digital signing and software here and here

To submit the documents, the progress report and the individual plan have to be entered into the Study Information System (see guidelines here).

The manuscripts have to be forwarded separately, according to the instructions sent by the contact person at the curriculum.

The report covers the fulfilment of the individual study plan during the previous period of study and summarises the progress of doctoral studies as a whole.

If changes have been made compared to the individual study plan, they have to be explained throughout.

I. Studies: courses and ECTS. If courses have been taken outside the UT, the name of the university has to be added.

The core of doctoral studies is research, and this should be done consistently throughout the years of doctoral studies (including in the first year). Courses that support research should also be divided over several years. At the same time, it is not advisable to leave the courses for the last year when you have to focus on finishing and editing the doctoral thesis.

II. Research: content and volume of the research work in ECTS and the result(s), including conferences, publications, etc.

In doctoral studies you need to focus on writing research papers and publishing research results. See how the Faculty’s Procedure of Doctoral Students’ Progress Review describes the assessment of the doctoral student’s research according to academic years.

The review committee assesses the doctoral student’s research in credit points. The optimum (recommended) volume of credit points for research per one academic year is 40 ECTS (if more work has been done, the committee can give more credit points); the standard volume for two studied semesters (for both studies and research) is 60 ECTS in total.

Note that no more than 10 ECTS per academic year are given at the progress review for attending conferences and seminars (including events of graduate schools) (Procedure..., clause 3.3).

III. Other tasks related to doctoral studies: carrying out of grant projects, research themes, cooperation and other projects, etc.

Here report the research projects which you are officially involved in as a research staff, and which are related to your doctoral studies. Specify the tasks related to the project and their connection with your doctoral thesis.

IV. Other: teaching, supervision of theses, participation in the research field-related committees and projects within and outside of the university, etc.

Here report all the activities that are not directly related to research (and neither to studies in section I), e.g.

1) participation in projects that are not related to your research (including, e.g., popularisation of research);
2) supervising and reviewing;
3) (co-)organising events;
4) participation in decision-making bodies and attendance of their meetings.

Note that no more than 6 ECTS per academic year are given for other activities (sections III and IV) at the progress review (Procedure..., clause 3.4).

The progress report must be submitted at least 8 working days before the progress review date.

When will my progress be reviewed?

The progress of the 1st-year doctoral student is reviewed twice:

1) when one studied semester has passed from matriculation, and
2) when two studied semesters have passed from matriculation.

From the 2nd year onwards, the progress of the doctoral student is reviewed once in an academic year, when two studied semesters have passed from the last progress review.

The external doctoral student’s progress is reviewed when two studied semesters from the admission have passed.

Doctoral students’ progress is not reviewed during academic leave (RDS, clauses 43-45).

Progress reviews are held at least twice in an academic year for each curriculum. The dates of progress reviews are confirmed by 1 November (progress review of the autumn semester) and 1 March (progress review of the spring semester) (RDS, clause 42). This means that the progress review of the doctoral student does not take place immediately after s/he returns from academic leave but on the confirmed dates. Until then, stipend is paid according to the decision of the previous progress review.

  • consists of at least three members, including one member from outside the institute/college that manages the curriculum (RDS, clause 46, Procedure..., clause 6.1),
  • the committee members hold a doctoral degree or an equivalent qualification (RDS, clause 46, Procedure..., clause 6.1), if a member of the review committee is the supervisor of a doctoral student to be reviewed, or a connected person for the purposes of the Anti-corruption Act, s/he withdraws from taking the progress review decision on this particular doctoral student (RDS, clause 48, Procedure..., clause 6.3),
  • if the programme director is not a member of the review committee, s/he participates in the review committee meeting with a say (Procedure..., clause. 6.4),
  • for the doctoral student, a reviewer is appointed from among the committee members who comments on the materials submitted by the doctoral student (Procedure..., clause 6.7). Thus, at least one committee member gets more thoroughly acquainted with the doctoral student’s report and manuscripts/articles and gives oral feedback. Other committee members also ask questions about the progress of doctoral studies and give advice and recommendations to the doctoral student.

The progress review meeting is attended by doctoral students and their supervisors.

  • When the supervisor cannot participate, s/he has to submit a written assessment of the doctoral student’s progress in research to the chairperson of the review committee and the doctoral student at latest by the beginning of the progress review meeting.
  • The doctoral student can be absent from the progress review meeting only if s/he has a reasonable excuse. In that case, the doctoral student has to submit an application to the review committee who decides whether to allow the doctoral student to participate by the means of real-time two-way audio-video communication or not to participate in the meeting at all (RDS, clauses 52, 53, Procedure..., clause 8.1).

At the progress review meeting, the review committee assesses the completion of the doctoral curriculum in credit points:

  • the committee considers the credit points received for completion of courses,
  • the committee gives the doctoral student credit points for research (RDS, clauses 40, 41, Procedure..., clause 1),
  • the committee assesses the doctoral student’s participation in the events of graduate schools of the Faculty, which is taken into account as either studies or research (Procedure..., clause 7.4).

Depending on the curriculum, the structure of the progress review meeting can be somewhat different. The rules of procedure of the concrete committee are prescribed by the chairperson of the committee.

The main parts of the meeting:

  • The doctoral student gives an overview of his/her progress report, compares it with the individual study plan and explains the changes made.
  • The reviewer appointed for the doctoral student comments on the materials submitted by the doctoral student.
  • The supervisor gives an assessment of the doctoral student’s progress in research, or a review committee member reads out the supervisor’s written assessment.
  • The doctoral student is questioned, and the committee gives him/her recommendations.
  • The committee discusses behind closed doors how many credit points to give for the completion of the doctoral curriculum.

During the doctoral studies, the doctoral student can get a maximum of 180 ECTS for research, 20 of which are reserved for the defence of the doctoral thesis (Procedure..., clause 10).

To reach timely graduation, the doctoral student has to pay great attention to writing on the research theme, and realistic planning of writing and publication.

General criteria for assessing the doctoral student's research:

  • priority (1): stage of completion of the doctoral thesis,
  • priority (2): publications related to the topic of the doctoral thesis,
    • it is essential to note which research publications qualify for the defence of the doctoral thesis. According to the classification of the Estonian Research Information System, publications 1.1., 1.2., 3.1. qualify. (see RDS, clause 96).
  • additional activities (1): participation in conferences and seminars related to the doctoral thesis. Here the significance of the events and the doctoral student’s contribution are assessed. For these activities, up to 10 ECTS per academic year can be given.
  • additional activities (2): other research activities related to the doctoral thesis, e.g. supervision of graduation theses, participation in research projects, traineeship outside the university. For these activities, up to 6 ECTS can be given per academic year (RDS, clause 41, Procedure..., clause 3).

Assessment of research according to academic years:

Assessment of 1st-year doctoral student’s research:

  • at the progress review at the end of the first semester of the first academic year, the review committee gives up to 20 ECTS, if the student has drawn up at least a detailed plan for conducting research and has completed an elaborate draft of one article or a draft of one chapter of a monograph.
    An elaborate draft of an article is the initial version of the article, not a table of contents or a list of topics. In the draft, the doctoral student explains in detail what he/she is going to write about (incl. theoretical context, list of references).
     
  • at the progress review at the end of the first academic year, the review committee gives up to 20 ECTS, if the student has completed at least one publishable manuscript of a research article or material for a monograph (i.e. research material in a verifiable form) that constitutes at least 1/5 of the planned volume of the thesis (Procedure..., clause 4).

In the first academic year, the article need not be officially admitted for publication by the editorial office.

Assessment of 2nd-year doctoral student’s research:

  • at the progress review, the review committee gives the doctoral student 40 ECTS for annual research, if, by the end of the academic year, the student has completed:
    • at least 1/2 of the monograph or
    • two research articles on the topic of the doctoral thesis which qualify for the defence of the doctoral thesis; one of the articles is a publishable manuscript and the other has been officially accepted for publication by the editorial office (Procedure..., clause 5.1).

Assessment of 3rd-year doctoral student’s research:

  • at the progress review, the review committee gives the doctoral student 40 ECTS for annual research, if, by the end of the academic year, the student has completed:
    • at least 3/4 of the monograph and one research article on the topic of the doctoral thesis which qualifies for the defence of the doctoral thesis and has been officially accepted for publication by the editorial office or
    • two research articles on the topic of the doctoral thesis which qualify for the defence of the doctoral thesis and have been accepted for publication (Procedure..., clause 5.2).

Assessment of 4th-year doctoral student’s research:

  • at the progress review, the review committee gives the doctoral student 40 ECTS for annual research if, by the end of the academic year, the student has completed:
    • the manuscript of the doctoral thesis that can be submitted for defence (Procedure..., clause 5.3).

Official assessment by the review committee:

  • The review committee makes its decision based on the submitted materials and the results of the progress review meeting (feedback by the doctoral student and the supervisor). The voting takes place at a closed meeting.
  • Data protection regulations do not permit the announcement of the review committee’s decision in public without the doctoral student’s prior written consent. 
  • The credit points for research are entered into the Study Information System within four working days (RDS, clause 54, see also Good Practice of Doctoral Studies, clause III.3).
  • In its decision, the review committee gives the doctoral student written feedback (Procedure..., clause 2.2).
  • The doctoral student’s performance stipend is granted according to the proposal of the review committee (for detailed requirements for getting the performance stipend, see here). 

Positive and negative assessments of the progress review

The standard period of study of doctoral curricula is four years and the volume is 240 ECTS (Statutes of Curriculum, clause 40).

To receive a doctoral allowance, the doctoral student must have been positively assessed by the progress review committee and completed at least 75% of the curriculum (full time study). For detailed requirements, see here.

The doctoral student’s performance stipend is granted to the doctoral student who, according to the progress review results, has cumulatively completed 100% of the curriculum (completion of the curriculum for all studied semesters in total). For detailed requirements, see here.

Positive assessment of the doctoral student’s progress review:

  • the doctoral student has completed the curriculum meeting the requirements of at least part-time study (less than 75% but more than 50%),
  • the doctoral thesis has been submitted for defence according to the requirements of the Regulations for Doctoral Studies,
  • by the end of the first semester, the 1st-year doctoral student has completed at least 50% of the individual study plan for the first semester.

Negative assessment of the doctoral student’s progress review:

  • the doctoral student has not met the requirements of the curriculum for part-time study (less than 50%),
  • compared to the individual study plan, the volume of studies and research in the period under review is below 50%.

Positive assessment of the external student’s progress review:

  • at least 50% of the individual study plan has been completed,
  • the doctoral thesis has been submitted for defence according to the requirements of the Regulations for Doctoral Studies.

Negative assessment of the external student’s progress review:

  • less than 50% of the individual study plan has been completed.

The doctoral student’s progress is not reviewed if:

  • the required documents have not been submitted to the review committee by the set date,
  • the student was absent from the review meeting without the review committee’s permission (RDS, clause 57).

Assessments and recommendations concerning the individual study plan:

The first progress review of the 1st-year doctoral student:

  • The review committee has mainly a supportive and advisory function here: it assesses the doctoral student’s activities during the first semester, the further plan of action, time schedule, cooperation with the supervisor and the necessity for a co-supervisor. If necessary, the doctoral student is allowed to revise the individual study plan.
  • The main aim of the doctoral student’s first progress review is to monitor whether doctoral studies have started successfully, whether the doctoral student has enough time to focus on studies according to the initial plan, and how the project of the doctoral thesis is progressing.

From the second progress review of the 1st-year doctoral student onwards:

  • If necessary, the review committee gives the doctoral student recommendations for fulfilling and improving the individual study plan (RDS, clause 55). The committee helps to assess the focus of research and the correspondence between the action plan and the time schedule and “makes recommendations to the doctoral candidate and the supervisor(s) for the successful defence of the doctoral thesis” (Good Practice of Doctoral Studies, clause III.3.11.4).

Assessments and recommendations concerning the publications and the monograph:

  • The review committee has the right to give the doctoral student recommendations for planning his/her activities according to the publication practices and opportunities in his/her speciality.
  • The review committee has the right to assess the quality of the doctoral student’s publications and if these qualify for defence. 
  • The review committee assesses the quality of manuscripts, considering whether they can be published in the submitted form.
  • The review committee assesses the doctoral student’s contribution to articles written in co-authorship. For that, the doctoral student has to describe different authors’ contribution to writing the article in his/her progress report (see RDS, clause 85).

Assessments and recommendations concerning the PhD Study Agreement and the supervision diary:

  • The review committee monitors whether the doctoral student and the supervisor follow the PhD Study Agreement, that is, how their cooperation is functioning (Procedure..., clause 2.1).
  • Cooperation between the supervisor and the doctoral student is reflected by the summaries of supervision appointments (supervision diary) (Procedure..., clause 7.3).
  • The supervision diary is a part of the progress report (Procedure..., clause 7.2) from which the review committee gets a detailed overview of the doctoral student’s progress and activities as well as cooperation with the supervisor.
  • The review committee enables the doctoral student to give feedback on his/her cooperation with the supervisor without the supervisor’s presence (Procedure..., clause 8.2).
  • The review committee enables the supervisor to give feedback on his/her cooperation with the doctoral student without the doctoral student’s presence (Procedure..., clause 8.3).
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